Implior Exalt Repository

Description:

• Storage management system for processes, rules, wiki content, documents and other files.

Functionality:

• Workgroups with individual databases for secure separation of information. Each workgroup has its own wiki and set of roles and permissions.
• Version handling with audit trails (also on catalogues).
• Collision prevention (check-in / check-out).
• Metadata (user configurable tags).
• Access control (individual and role based).
• Search (document, time, metadata).
• General links on all information.
• Summaries by e-mail when subscribed documents or catalogues change.
• Full audit trail showing "when who did what" to a certain document.
• Fail-safe database backups.

The platform:

• For shared information over the Internet when quality and compliance matters.
• For high performance storage of processes, rules, documents, web pages and other files.

[Terms: Content management (CM/CMS) / Document management (DM/DMS)]

Supported by:

• Process & Knowledge: Acts when files or folders are added, modified or deleted.
• Portal: Provides presentation, navigation, sharing, integration, security for files.
• Wiki: Enables documentation and discussions around files.
• PRC: Updates a list of tasks or a workflow when files or folders are added, modified or deleted.

Do you need a document management system?

Do you need to share information with colleagues over the Internet? Do you need something better than just a folder? A document management system allows you to share documents just like a folder but also allow you to make requests like:

• Show all documents relating to customer c1 and project p1 regardless of where they are stored and what they are called.
• Show what a document looked like between date d1 and date d2.
• Show when and by whom a document was changed.
• Show all documents in project p2 that have status "Approved".
• Make sure that only people with a certain role and/or named individuals can see a document.
• Subscribe to a folder and get an e-mail message (immediately, daily or weekly) when a document is added or changed.

Sending sensitive documents unencrypted as attachments to e-mail messages is irresponsible. Managing encryption systems has been cumbersome. Now there is a better way. Easy to use links to all documents protected by SSL.

URL links to documents can be sent in e-mail messages instead of sending documents as attachments:

• Prevents unauthorized access since the whole process is encrypted (SSL - Secure Sockets Layer).
• Prevents e-mail systems from filling up.
• Means that the receiver always sees the latest version.

Download this PDF for more information.